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Council of Fort Lauderdale Civic Associations, Inc.
BOARD MEETING MINUTES
Thursday, December 28, 2006 at 5:30 PM
8th Floor Cafeteria – City Hall
CALL TO ORDER: Meeting was opened in the 8th Floor Cafeteria by President Genia Ellis at 5:33 PM. .
ROLL CALL: Recording Secretary Bunney Brenneman recorded those present as: President Genia Ellis, 1st Vice President Reid Morgan, 2nd Vice President Elizabeth Hays, Recording Secretary Bunney Brenneman, Corresponding Secretary Dave Marshall (5:46), District I Representative Betty Shelley (5:46), District III Representative Audley Ebanks, District IV Representative Jeannie Burke, and Chairman of Committees Richard Mancuso. Excused was Treasurer Ed Barranco. Absent was District II Representative Jan Idelman. A quorum was present.
REVIEW & APPROVAL OF NOVEMBER 27, 2006 MEETING MINUTES: Minutes were approved as presented and on the web site. (Attachment A).
TREASURER’S REPORT: In the absence of Treasurer Barranco, President Ellis stated that the Treasurer’s Report was not available and that it would be e-mailed as it becomes available.
ANNOUNCEMENTS: President Ellis had already distributed a packet which contained the agenda, a 2007 meeting schedule, Commission meeting dates, last month’s Board agenda, newly updated Board member sheets, fliers for: Friends of South Side School Art Contest, SABA/Broward General Art Competition, the CVC Snyder Park project, updated Council Bylaws, and Council Membership (Attachments B-K). President Ellis announced the CVC Project for January 20, 2007 at Snyder Park from 8:00 AM-Noon, the Recycle Notice for January 21st, and two art projects from Friends of South Side School, and South Andrews Business Association (SABA). She also stated that she had included a flyer from her own Harbour Inlet Association Annual Yard Sale which included a map (Attachment L), and invited the Board members to the Harbour Inlet Annual Chili Cook-off on January 27, 2007 at 6:00 PM at St. Sebastian’s Church and told us that each person is expected to bring a dish from categories of appetizers, main courses, side dishes, and desserts. President Ellis also shared some very interesting happenings from previous Cook-off events.
NEW BUSINESS:
1. Agenda for Balance of this year - The January 9, 2007 General meeting will feature Les Hollingsworth, new Sun Trolley Director, and can be found on the City’s web site www.fortlauderdale.gov in addition to Cierra Pryor, Student Ambassador Candidate, as discussed under Item 4 below. The February 13, 2007 General meeting will have as major items the presentation of the Nominating Committee’s State of Officer and Directors and a Development Roundtable Ad Hoc Committee Progress Report. In addition, President Ellis will ask Phil Thornberg, Director of Parks & Recreation, about a presentation on Green City Initiative. The March 13th General meeting will have our Semiannual elections.
2. Dues Notices – Dues for the 2007-2008 membership year will remain the same and the notices will be coordinated by 1st Vice President & Membership Chairman Reid Morgan of as part of his duties. Betty Shelley volunteered her house as a location and Genia Ellis and Bunney Brenneman said that they would help. BY GENERAL CONSENSUS it was decided to have the whole Board act as the mailing committee and that the mailing will be prepared at the January 22nd Board meeting.
3. Candidates For Office – President Ellis Appointed 2nd Vice President Elizabeth Hays as Chairman of the Nominating Committee as well as the present four District Representatives: no Nominating Committee member will be eligible for election on the Board of Directors unless nominated from the floor.
A MOTION by Bunney Brenneman was moved, seconded, discussed, and carried to have the Corresponding Secretary send out an e-mail blast inviting people to run for Officer and Director positions on the Board together with advising potential applicants that in accordance with the Council bylaws they must be either the Representative or the Alternate from their neighborhood association.
4. Support for Student Ambassadors to Washington – Cierra Pryor, daughter of Jeri Pryor of the Neighborhood Services Department, sent a letter of request for tuition support to Council with background materials on her selection to participate as a member of the World Leadership Forum in Washington, D.C. for a 7-day period in the fall of 2007and included the necessary forms (Attachments M-O). Total cost of tuition, including transportation, accommodations, meals, and educational activities is $3,000. BY GENERAL CONSENSUS it was decided to invite Ms. Cierra Pryor, one of only two candidates from Broward County, to present her request in person at the January Council meeting as mentioned in Item 1 above.
OLD BUSINESS:
1. Status of Secretarial Records – A MOTION by Betty Hays was moved, seconded, discussed, and carried to accept the Secretarial Records as presented.
2. Status of Prior Years – Treasurer’s Records - A MOTION by Elizabeth Hays was moved, seconded, discussed, and carried that we extend the Financial Records deadline to the January 9, 2007 meeting, and if not found we will indicate them as missing. A MOTION by Dave Marshall was moved, seconded, discussed and carried that we ask for the resignation of the Recording Secretary if the Treasurer’s Records cannot be located.
COMMITTEE REPORTS - Chairman Mancuso requested information from the Committee Chairs as to whether they would have reports for the January 9, 2007 General Meeting. Responding were the following: Yes-Airport Committee; No-Crime, Public Safety & Disaster Preparedness Committee; Yes-Education Advisory Committee; Yes-Parks & Rec Committee; and Yes-Ad Hoc Code Committee. Also discussed was the Development Roundtable Progress Report which is listed under NEW BUSINESS, Agenda Items for Balance of this Year, Item 1, February above. Under a request for Board direction by Chairman Mancuso, he will review the Development Roundtable Committee signup list and the meeting will be scheduled immediately prior to the next general meeting or later. A copy of the “Outline of Items Based on Notes from Round Table” (Attachment P) was distributed and the original is on the web site.
FOR THE GOOD OF THE COMMUNITY:
Refreshments – Betty Hays coordinated refreshments which are to be provided as follows: January – Ed Barranco; February – Bunney Brenneman; and March – Richard Mancuso. Betty Hays also passed out a refreshment list for the 2007 year (Attachment Q) asking for signups.
Elder Summit on Elder Services – January 31, 2007 at Signature Grand in Davie, 8:00 AM-4:30 PM.
Road Closing- Davie Blvd. will be completely shut down from January 10-13 between 4th and Andrews as reported by Reid Morgan.
EAB Activity- Seven other EAB’s will be convening on January 31, 207 at Piper High from 4:00-6:00 PM.
ADJOURNED: President Ellis adjourned at the meeting at 7:03 PM
Next General Mtg.: Tuesday January 9, 2007, 7 PM Networking, 7:30 Mtg. 8th Floor Conference Room
Next Board Meeting: Monday January 22, 2007, 5:30 PM, 8th Floor Conference Room
Council Elections: General Meeting March 13, 2007, and Dues must be paid for Associations to vote
Approved _________________________ ______Bunney Brenneman ___________
Bunney Brenneman, Recording Secretary
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