Council of Fort Lauderdale Civic Associations, Inc.
BOARD MEETING MINUTES
Monday, January 22, 2007 at 5:30 PM
8th Floor Cafeteria – City Hall

CALL TO ORDER:  President Ellis called the meeting to order at   5:35 PM.
 ROLL CALL:  1st Vice President Reid Morgan called the roll of Board Members.  Those present were as follows: President Genia Ellis, 1st Vice President Reid Morgan, 2nd Vice President Elizabeth Hays, Treasurer, Ed Barranco, Recording Secretary Bunney Brenneman, Corresponding Secretary Dave Marshall, District I Representative Betty Shelley, District III Representative Dennis Ulmer, District IV Representative Jeannie Burke, and Chairman of Committees Richard Mancuso.  Absent and unexcused was District II Representative Jan Idelman. A quorum was present.  (Attachment A)
REVIEW & APPROVAL OF DECEMBER 28, 2006 MEETING MINUTES:  Minutes were approved as presented and on the web site. (Attachment B). 
TREASURER’S REPORT:   The Treasurer’s Report Presented at the January 09 General Meeting stands as presented and accepted by the General Membership
ANNOUNCEMENTS:   None provided at this time.
NEW BUSINESS: 
1. Agenda for February  -  The Ad Hoc Code Reform Committee will return with a summary of conclusion and recommendations from their January 23, 2007 meeting.  The General Membership will be asked to review and approved those items for further submission to the City for consideration.  Of great concern is the extraordinary time it takes to affect any change, large or small, and the lack of weight with the City Staff that these concerns are being treated. 

The Nominating Committee will also make an updated presentation of candidates to be placed on the ballot for the March election.   Nominations may be made from the floor at any meeting, via e-mail, snail mail or phone call to be included on the ballot. 
2. Dues Notices  –  Notices have been mailed to each association and there have already been 5 returned for the upcoming year.  Each District Representative is reminded that this is one of the primary duties of a representative and is encouraged to contact eligible associations and encourage them to join and participate.  Thanks were given to President Ellis for getting the letters completed and mailed.  The applications for membership will be turned over to the Membership committee for review and acceptance. 
3. Candidates For Office – President Ellis Appointed 2nd Vice President Elizabeth Hays as Chairman of the Nominating Committee as well as the present four District Representatives: no Nominating Committee member will be eligible for election on the Board of Directors unless nominated from the floor.   The Corresponding Secretary was asked to send out an e-mail blast inviting members to run for Officer and Director positions.  The e-mail will refer to the By-Laws which clearly define the responsibilities and duties of each office.
4. Support for Student Ambassadors to Washington – Cierra Pryor, daughter of Jeri Pryor of the Neighborhood Services Department, was selected as a gifted student from Broward County.  Any individual interested in contributing to the cost of her participation should make their check payable to Cierra Pryor.  The forecasted cost for each student is $4,000 which covers the total cost of tuition, including transportation, accommodations, meals, and educational activities. The event is for a 7-day period and she would participate as a member of the World Leadership Forum in Washington, D.C.
5. District III Representative Introduction - Dennis Ulmer was introduced as the District III Representative completing the term of Audley Ebanks.  Mr. Ulmer was thanked for stepping in to help the board.
6. Resignation of Bunney Brenneman – In accordance with a 2/3rd majority vote of the membership at the January 09, 2007 Bunney Brenneman verbally tendered her resignation as Recording Secretary of the Council.  Ms. Brenneman was thanked for her service and continued community support.
7. Resolution of Middle River Terrace – As requested, Middle River Terrace will be included in the upcoming February meeting to discuss a request for resolution in support of the U.S. Mayors Climate Protection Agreement.  Further to the request at the January General Meeting, President Ellis contacted Mayor Jim Naugle to advise of the discussion and ask for his input.  He responded by telling the Council that he had reviewed that document and determined that it contained items he could not support.  Subsequently, he authored a document entitled “The Broward Mayors’ Environmental Accord” which was signed by all of the Mayors of Broward County and submitted to the Broward League of Mayors for review and acceptance.  This accord was accepted at the October  9, 2006 Meeting as recorded in their meeting minutes.  The document has subsequently been provided to each city, the Audubon Society and to the Florida League of Cities.  These documents will be scanned by David Marshall and provided to our membership for review and further consideration prior to the discussion scheduled for the February 13, 2007 General Meeting.
8.  CIP Status from the City – A discussion and concern was raised because the city has failed to establish the CIP allocations and implementation for the current year.  As we near the beginning of the 2nd quarter, lack of progress and specific funding for the items identified during the budget process is of great concern to associations.  Member Ed Barranco will generate a statement and send it to President Ellis and Secretary David Marshall to be sent to the membership to write a letter expressing overall concern by the lack of progress on this very important item and the low priority it has been given by staff.
OLD BUSINESS:
1. Status of Secretarial Records –   Betty Hays reported that the records provided were inadequate, not organized and not bound.  She reported that subsequently, she had augmented the missing items from her records and others to bring them up to date, bound them and stored them with the Council archives.   The records are now current through December 28, 2006.  The Board will generate the records in the future until elections in March 2007.
2. Status of Prior Years – Treasurer’s Records -  Treasurer Ed Barranco will review the few records provided, contact the bank for bank statements needed to reconstruct the history and prepare the annual report for this year as required by the Government.  Bunney Brenneman offered to pay for the cost of obtaining the missing bank statements and to assist Mr. Barranco in contacting the bank for those items.  Mr. Barranco will report at the February 13, 2007 General Meeting the status of the missing records. 
COMMITTEE REPORTS -  Chairman Mancuso advised that the Ad Hoc Code Reform Committee would make a presentation at the General Meeting in February.  Betty Shelley gave a verbal report from the Education Advisory Board and will be providing a written one for posting to the web page.  Betty Hays and Betty Shelley will also make a request of the Parks and Recreation Board for a plaque to be installed at Civic Peoples Park in the name of Audley Ebanks.  An Audit Committee has been appointed consisting of Betty Shelley and Betty Hays to review the Treasurer’s records at the conclusion of the fiscal year and prior to turning the records over to the incoming Treasurer.  Crime and Public Safety Committee will meet on January 24th at 6:00 in the 8th floor cafeteria as report by Dennis Ulmer.
FOR THE GOOD OF THE COMMUNITY:
Refreshments –Bunney Brenneman is schedule for the February 13, 2007 refreshments for the Council General Meeting.  March – Richard Mancuso signed up to provide the refreshments for the annual election meeting. 
Elder Summit on Elder Services – January  31, 2007 at Signature Grand in Davie, 8:00 AM-4:30 PM.
EAB Activity- Seven other EAB’s will be convening on January 31, 207 at Piper High from 4:00-6:00 PM.
NUSA –included was a flyer announcing the May 2007 National NUSA Conference in Baton Rouge, La. (Attachment C)

ADJOURNED:  President Ellis adjourned at the meeting at  7:10 PM
    
Next General Mtg.: Tuesday , February 13,  2007, 7 PM Networking, 7:30 Mtg. 8th Floor Conference
Next Board Meeting: Monday  February 26, 5:30 PM, 8th Floor Conference Room
Council Elections: General Meeting March 13, 2007, and Dues must be paid for Associations to vote  

Submitted by the Board of Directors