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MEETING MINUTES
Board Meeting
APRIL 26, 2007
8TH FLOOR Commission Chamber
CALL TO ORDER 6:00 PM
ROLL CALL by Secretary Reid Morgan indicating a quorum (Attachment A)
MEETING MINUTES of the March 26, 2007 Board Meeting were reviewed, moved and accepted as presented. (Attachment B)
TREASURER’S REPORT by Ron Centamore was presented, corrections noted, and accepted as corrected. (Attachment C) Membership will be requested to provide input to the budget for the upcoming year by defining programs desired.
ANNOUNCEMENTS/GUEST INTRODUCTIONS
NEW BUSINESS:
1. The Agenda for May General Meeting will be a Legislative Update. Invited were Reps. Ellyn Bogdanoff, Jack Seiler and Perry Thurston. Rep. Bogdanoff and Seiler accepted the invitation (session permitting) and will be the key speakers.
2. The agenda for June General Meeting was discussed and it was agreed to invite the Code Enforcement Director to come and provide an update of the changes in policies and any additional programs that are available to neighborhoods.
3. Request for Council to support Resolution from Middle River Terrace was submitted to the Commission and discussed at their most recent meeting. The Commission agreed to implement a policy requiring notification prior to issuance of building permit and to request input from the surround community. They are also requiring utilities to provide a list in advance of locations in consideration.
4. Richard Mancuso held a discussion on the need for participation on Committees by Board members and those of the general membership. It was determined that some of the committees should be on an as needed basis and the current Building Code Ad Hoc committee will sunset soon.
5. Due to Commission re-scheduling some future meetings, it will require the Council to do so as well. After discussion among the Board, President Ellis was tasked with working with the City to ascertain times and locations that could accommodate the needed changes. She was further tasked with making those changes and posting them on our web page.
OLD BUSINESS
1. Transfer/Archive of Treasurer’s Records will be completed by the next General Meeting when audit is completed for April. All historic records will be archived and current records, checkbooks and CD accounts have been transferred over to Ron Centamore.
2. The Ad Hoc Code Committee Report will be presented to each District Commissioner by a small group of members to encourage support for the proposed changes. The District Representative, one committee member and perhaps one professional will make up the team. We are currently awaiting the insertion of the ULDR references in the documents to make it easier to direct the changes and once they are received, visits will be arranged as quickly as possible. This effort is being chaired by Richard Mancuso.
3. Board Members were reminded of their jobs for the upcoming year.
The 1st Vice President is the Chair of the Membership Committee, participates in the generation of the Agenda and assures speakers are notified. District Representatives make up the Membership Committee with the 1st Vice President. Renewal Notices will be generated and mailed as soon as possible to encourage renewal and new members. Each District Rep was provided a list of contacts for their respective Districts with a second list identifying members for the current year. The 2nd Vice President supports the duties of the 1st Vice President and is responsible for refreshment coordination and events for the organization throughout the year. All Board members were reminded of the need for timely reporting to assure that we meet our objectives for the year. Meeting minutes are to be posted to the web and distributed to the members within 7 days of the meeting to assure that all action items can be addressed. Submission of those minutes is the responsibility of the recording secretary. The Corresponding Secretary is responsible for make all distributions to the membership within 3 days of receipt of all items submitted. The Treasurer is responsible to keep a current an accurate record of the accounting of the Council and to report at the General Meeting each month. He is also responsible for tracking actual against budget. The Chairman of Committees is responsible for the recommendation, coordination, and assignment of committees in support of the needs of the Council.
ADJOURNED at 7:20 PM
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